EMT - Everlight Ministry of Theology

Everlight Ministry of Theology (EMT) – Privacy Policy

Effective Date: October 2025

At Everlight Ministry & Theology (EMT), your privacy is important to us.
This Privacy Policy explains how we collect, use, and protect the personal information of students, faculty, and visitors who interact with our website and Moodle learning platform.

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1. Institutional Commitment to Privacy

EMT operates as a nonprofit Christian educational ministry committed to integrity, transparency, and responsible stewardship of all data entrusted to us.
We collect and process only the information necessary to administer our educational programs and support our students.

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2. Information We Collect

We collect the following categories of data for academic and administrative purposes:

• Personal identification: name, email address, and contact information.

• Academic information: program of study, coursework submissions, grades, and progress records.

• System data: login activity, device type, and IP address for site security and user support.

• Voluntary submissions: messages or information you provide to instructors or administrators.

EMT does not collect financial or payment data beyond verification of the one-time administrative fee.

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3. Purpose of Data Collection

Collected data is used only to:

• Register and maintain student accounts.

• Track academic progress and issue transcripts or certificates.

• Support communication between students, faculty, and administration.

• Improve academic quality and learning systems.

• Comply with legal or institutional reporting requirements.

We will never sell, lease, or share personal data for marketing or commercial purposes.

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4. Data Storage and Security

All data is stored securely on Moodle servers with administrative access limited to authorized staff.
EMT employs password protection, encrypted communication (SSL), and restricted access to ensure data confidentiality.
We take reasonable measures to safeguard data from unauthorized access, alteration, or loss.

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5. Student Rights

Students have the right to:

• Access and review their personal data upon request.

• Request correction of inaccurate or outdated information.

• Request deletion of data upon withdrawal or completion, as permitted by recordkeeping laws.

• Decline optional data submissions without affecting academic standing.

Requests can be made by emailing:
📧admissions@everlightministry.org

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6. Third-Party Tools and Links

Our Moodle site may include links to external websites or tools (such as plagiarism checkers, reference libraries, or academic databases).
EMT is not responsible for the privacy practices or content of external sites.
Students are encouraged to review the policies of those providers before use.

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7. Data Retention

Academic records are retained for verification and institutional continuity.
Inactive accounts may be archived after two years of inactivity.
Personal contact data may be removed upon request, except where records are required for academic or legal purposes.

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8. Cookies and Tracking

Our Moodle system uses cookies for login sessions and performance analytics.
These cookies do not collect personal or financial information and can be disabled in your browser settings, though some site features may not function properly without them.

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9. Updates to This Policy

EMT reserves the right to revise this Privacy Policy periodically.
Updates will be posted on this page with a new effective date.
Continued use of the site constitutes agreement to the revised policy.

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10. Contact Information

Everlight Ministry of Theology (EMT)
Wyoming, USA (Headquarters)
📞 Phone: (307) 316 - 5502
📧 Email:admissions@everlightministry.org

🌐 Website:www.everlightministry.org

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✅ Summary of Key Principles

• We collect only essential academic data.

• We do not sell or share information with third parties.

• Students may request access or removal of their data.

• All systems use secure, encrypted communication.